A quick question that should be resolved over chat/email: This kind of question is best asked in a large room with lots of people present, at the 28th minute of a 30 minute meeting.Wrong! Corridor conversations should be in rooms and should be room conversations, a.k.a. Something that could be resolved with a corridor conversation.Some examples of cases where meetings are better: Wrap-up and Scheduling the Next Meetingįirstly, ask yourself: do you need a meeting? The answer is always “YES!”Ī meeting is a great way to spend time with strangers in an unstructured way, discussing things and then remembering in the last two minutes that you had something to say and then spending the next five minutes saying it, realizing you have no more time and thus finding an excellent reason to un-constructively spend another 33 minutes at a later juncture.In order to keep things on track make sure you follow the five tips listed above. While there are very productive meetings some can just be a waste of time. If you’re like most business people meetings take up most of your day. This sets the precedent for the next meeting and every other one to come. Then provide action items for each attendee and make sure you label each item with the person responsible for that task. ![]() You should recap the meeting with a basic summary of what was discussed. After the meeting ends you should always send a follow up that same day. This one obviously takes place after the meeting is over but is one of the most important steps. Make sure you do this at least 24 hours before the meeting time, that way you have time to make any last minute changes if necessary. You don’t want to show up with the entire group to a room that’s already been booked. If you’re meeting at the office or a co-working space make sure you’ve booked the conference room. Make sure you confirm the date, time (and time zone), location, and everyone in attendance. The best way to avoid miscommunications is to confirm with the group the day before. Whether it’s a time zone or the wrong coffee shop they’re inevitable. Even if you’re just asking to brainstorm ideas or gather information it helps keep them engaged. I try to create at least one action item for each person in attendance. If you reach out directly with an actionable item they’ll be obligated to do it. When people are contacted as a group they’re less likely to take responsibility upon themselves. Pro tip: Create specific tasks for individual participants and contact them directly. Just as you need to prepare as the organizer your attendees also need to prepare in order to provide valuable input. Shortly after you book the meeting you should send the agenda over to all the participants. This will ensure each point is covered in the total time allotted. ![]() In each section make sure you allocate time for group participation as well. This way your attendees will have a clear understanding of the meeting flow.Įach item should have a subsection underneath which dives into key points and various milestones. However, very few individuals remember to allocate time for each item. Setting an agenda for each meeting is obvious. This way you’ll save time during introductions and even have some material prepared to make a great first impression. Head over to Twitter or LinkedIn to touch up on their most recent achievements or thoughts. Google their business and read some of the latest industry news. With so much great information at your disposal why would you stop at basic?īefore each meeting, you should spend an ample amount of time researching your attendees. When you book your meeting you probably know the very basic details about each person in attendance. If you’re meeting with a prospective client or investor you should definitely pay attention to this one. ![]() If you’re having a team meeting this doesn’t necessarily apply. Here are five ways you can better prepare for your next meeting: Do Your Homework There’s a good chance that meeting you booked is going to be a waste of time unless you take the proper steps to prepare. On top of that unproductive meetings cost businesses a whopping $35 billion every year. It’s estimated that over 60% of business executives believe that meetings are failures.
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